The digital landscape has changed how sensitive information is stored and transferred. Safeguarding sensitive information related to your business, clients and employees is vital. Client banking details, your company’s trade secrets and your employees’ medical records are just some types of sensitive data that your company may hold.
Misplacing sensitive data can result in legal complications, fines and a breakdown in trust. Here are some key strategies to consider.
Restricting access
Only trusted individuals should have access to sensitive information. There is no need for all of your employees to have access. Ensure that only relevant employees have access and set up multifactor authentication that extends beyond passwords. The more restricted access to sensitive data is, the less likely it will end up in the wrong hands.
Data encryption
Even if you have restricted access to sensitive data, there are further measures that you can take. Data inscription means that even if an unauthorized party gains access, they cannot read and use that information. For example, sensitive company emails and files can both be encrypted.
Training is the starting point
Some data breaches aren’t the result of hacking or other types of breaches. Humans are prone to making innocent mistakes, but these can still be costly. You can highlight the importance of data safeguarding through regular staff training. Teach your employees about the importance of creating strong passwords and identifying potential scams and phishing attempts. A well-informed team can report potential breaches quickly, which can reduce the damage to your company and clients.
Data protection is an essential element of business law. To find out more about implementing best practices, you may want to consider seeking legal guidance.